Balance Cycling March Meeting Minutes

Balance Cycling Board of Directors Meeting Minutes March 12th

Balance Cycling Board Members Meeting 3/12/13

Members Present: Ryan Huffman, Scott Mason, Lisa Martens, Shannon McKeegan, Dan Lind, and Morgan Luzier.

The meeting was called to order by President Ryan Huffman at 6:15pm

Board approved agenda for meeting

Board approved minutes from 1/29 meeting

Committee Reports

Marketing

            Dan is waiting for our final sponsor deals and member “perks” before working on new member solicitation

Communications

            Shannon reported that the Balance Race meeting email was sent out to interested members for Thursday, March 14^th at 6pm at Balance. She reported a need to send an “all club communiqué” about the upcoming season and the direction of the club.

Club Development

            Lisa and Scott updated the Board on the 2013 ride schedule. Most ride leaders from last year are returning or they’ve found new leaders to replace people who are taking the year off. Lisa reported a need for a Monday evening ride leader and Saturday morning ride leaders. The Board agreed on the following dates for club events:

Ride leaders meeting – March 24

            Kick off party – April 13

            Club Rides start – April 13

Racing

            Ryan reported that he will have more to report after the Racer’s meeting on Thursday. He also discussed adding Monday, Wednesday and Sunday racer development rides to the ride schedule

Kit

            Morgan reported on next steps on getting the order processed with Castelli. Ryan reported that he is finalizing the art. He anticipates kit orders being taken by the end of the week and delivery by the end of April

Finance

            Morgan reported that she has been working on an annual budget based on projected membership dues and sponsor dollars based on 2012 expenses.

Old News

Morgan moved to approve Articles, Bylaws, BOD titles and duties at the next meeting after BOD members have time to review the final documents.

Ryan reported that he is abandoning the “new” kit design that the Board discussed at the last meeting in favor of an edited version of last year’s kit. Ryan offered some mock-ups. The Board agreed that he should move forward with an expeditious design of his choice.

The Board discussed the idea that Balance Cycling not be ask Erik’s Bike Shop to sponsor the team this season. They unanimously agreed that it was in the best interest of the club to be unaffiliated with any single bike shop. The Board discussed other sponsor opportunities including Bar Louie, Lamere and Bergin Nut Company.

New Business

In the interest of time, the Board decided to address only two items on the New Business Agenda: Budget and the 2013 Calendar of Events.

The Board agreed on April 13 as the start of the ride schedule and the date for the kickoff party. They agreed on March 24^th at 4pm for the ride leaders meeting. Scott and Lisa proposed that ride leaders be given some kind of incentive for leading, like a kit, jersey or “repair kit” with tubes, gels and Co2s. The Board agreed that it would help retain good leaders. Lisa will draft an email to the ride leaders announcing the meeting. Morgan will send an evite to the members in good standing for the kickoff party on the 13^th.

The Board briefly discussed the 2013 budget. Morgan passed out preliminary budget numbers based on last year’s numbers. Morgan and Ryan requested that the Board consider a salary for the President and Secretary for their efforts towards the club. Dan asked that they submit an official proposal to the Board based on their hourly commitment.

Meeting adjourned at 8:15pm